The Operations Assistant will support the Chief Operating Officer (COO) in their role. This position will take on supplemental responsibilities and handle other day-to-day items while attending meetings with the COO to record information and follow-up on strategic planning and goals across the Operations Division.

Essential Functions of the Job:

• Assist the Chief Operating Officer with daily operations
• Distribute correspondences and other material to division office and department staff from Executive Team
• Communicate with division managers and department heads when directed by COO or CEO to assist with operational duties
• Participate in weekly, monthly, and quarterly office meetings to assist in the notating and follow-up on quarterly and annual office goals
• Maintain and update relevant files and documents such as company organizational chart
• Aid in and ensure the timely completion of creative projects
• Perform organizational and clerical support tasks, including but not limited to, scheduling meetings, creating meeting agendas and notating minutes, and drafting and proofreading correspondences
• Keep COO and other executives, as necessary, organized with logistics, meetings, and emails throughout the day
• Complete tasks and special projects as directed by the Executive Team
• Work in an office environment on a full-time basis unless otherwise specified by the Executive Team

Requirements:

• Experience as an office assistant or in a related field preferred
• Basic knowledge and understanding of business operational terminology preferred
• Ability to work well under limited supervision
• General knowledge and capability to operate office equipment
• Warm personality with excellent oral and written communication skills
• Meet or exceed all essential functions of the job, including but not limited to, work performance goals

Operations Assistant will report to:

• COO

Physical Demands:

• Ability to remain in a stationary position for the duration of the workday
• Ability to move about the office, bend and reach
• Ability to lift up to 25 pounds occasionally

Work Environment:

• Generally, works in an office environment but may occasionally be required to perform job duties outside of the typical office setting if specified by the Executive Team.